Ash Creek Arts Center
$15 / hour
The Program Assistant will assist the Ash Creek Art Center in promoting the arts, providing arts education and inspiring creativity in the community.
The Program Assistant will perform organizational functions in general office duties, membership relations and art workshop coordination.
We are looking for someone with exceptional skills in communications, computer, social media, and organization.
This is a part-time, temporary contract type position of about 10 hours per week, with some flexibility, for up to 500 hours.
If interested, email resume and loi to firstname.lastname@example.org. We will be reviewing applicants on April 14th.
Minor Duties and Responsibilities
The Scope of the duties include the following tasks:
• Coordinate ACAC internal and external communications including:
Expedite phone and email communications
Check ACAC Post Office box and route to Treasurer and appropriate officers
Update ACAC social media sites weekly photos, information and class information
Coordinate online registration for adult classes and special workshops
• Work with ACAC Board members to organize and coordinate grant and board reports and materials:
Maintain organizational files for grant request, reports, meeting minutes, class schedules and financial information
Attend monthly board meetings and distribute board packets
Work with Treasurer to prepare required annual reports with IRS and State of Oregon
• Provide coordination of ACAC Membership Relations materials:
Maintain ACAC membership mailing and email lists
Work with the Board to prepare and mail membership recruitment letters and membership renewal requests
Process membership contributions, send thank you letters and deliver checks to treasurer for deposit
• Provide support for the ACAC Art Workshops:
Maintain a schedule of ACAC Classes and activities that can be used by board member for publicity
Prepare and maintain workshop/class materials for instructors: evaluations forma, photography permission forms
Take photographs of selected ACAC classes and activities
• Provide grant support:
Maintain the schedule of grant application, grant reporting dates and a list of pending grant application with assigned Board member
Distribute press releases announcing awarded grants to area media
High School degree or equivalent required
Associate degree or bachelors degree preferred in related subject
Ability to work independently
Administrative and organizational experience
Technical writing expertise
Computer and social media skills
Exemplary written and verbal communication skills
Other: Spanish verbal and writing skills preferred
Word, excel and database management
Social media (Facebook, Twitter, Instagram) management
Ability to lift and carry thirty pounds for assisting in workshop set up
Send resume and letter of interest to email@example.com or mail to PO Box 614, Independence, OR 97351
Applications will be reviewed beginning on April 14th until the position is filled.